MGH Database Team

 

Meeting Minutes

September 30, 2002

 

 

Opening:        

The first general meeting of the MGH Database team took place at 5:30 on September 30, 2002 in S-3-133.

 

Present:          

Raman Tallamraju, Jeffrey S. Levetin, Gabriel Rodriguez, Yan Zhang, Yun Xu

 

A.                 Agenda

 

  Select meeting location for future meetings

  Detailed introduction of the team members

  Team member skill assessment

  Selection of a meeting schedule

  Group organization

  Discuss methods of effective communication between group members

  Preliminary project vision discussion

  Begin devising a schedule

 

B.                 Approved Ideas

 

  The times at which meetings can be called as approved by the group were:

Monday 10:00 a.m. to 1:00 p.m., Tuesday 5:30 p.m. to 7:00 p.m., Thursday 5:30 p.m. to 7:00 p.m., Friday 10:00 a.m. to 1:00 p.m., as well as class time.

 

  In terms of group organization, the following decisions were agreed to:

      Jeffrey Levetin and Gabriel Rodriguez will act as assistant group leaders.

      Yun Xu will act as group Web master.

 

  All essential group communication will be done via email or through a group forum, which must be petitioned. Prof. Bolker will check for the possibility of assigning a project account set on the UNIX machines which mimic the functionality of class accounts & mailing lists.

 

  All major tasks will be assigned in pairs. The group will be subdivided into two teams with each team responsible for finishing the assigned task. The fifth member of the group will serve as project manager for both teams and help with design, code review, administration, interfacing, integration and making sure that the overall project is on schedule. The fifth member could also become the 3rd coder on a team if the need arises.

  The subdivision of the group into teams will depend on the skill set requirement of the problem. The two people most suited to solve the problem will make the sub teams. This leads to efficiency and reduces the communication and coordination overhead associated with larger team sizes.

 

  If interested, all members can serve as observers on a team in order to learn a new skill or share the experience of solving an important problem.

 

C.                 Open Issues

 

  Jeffrey Levetin will apply for a group forum.

  Gabriel Rodriguez will keep a log of all group email until the group forum is accessible.

 

D.                Group Assignments

 

  Search for information on HIPAA compliance.

  Begin rough draft of primary project vision.

     Try to come up with a clever project name.

     Come up with a schedule for major milestones.

 

 

E.                 Agenda for Next Meeting

 

  Discuss preliminary vision statements.

     Produce preliminary schedule.

     Discuss schedule for major project milestones.

  Begin HIPAA compliance discussion.90

 

Conclusion:                

 

Meeting concluded at 8:00 p.m. The next general meeting will be at 5:30 on October 2, 2002 in S-3-133. .

 

 

Minutes submitted by:   Gabriel Rodriguez