Advising Notes

• Academic Dishonesty
• Academic Plan
• Academic Support
• Advising
• Advising College of Management Students
• ALEKS
• Awards
• Blackboard
• Bunker Hill Courses While At UMB
• Business Minor for IT Students
• Cheating
• Class Roster
• CLEP
• College Change
• Commencement
• Computer Forensics Track
• Course Information
• CPT
• CS 110
• CS Certificate
• Degree Audit
• Degrees
• Disrespectful Behavior
• Diversity Requirement
• Double Majors
• Exceptions
• Equivalence
• Free Software for Students
• General Education Distribution Requirement
• GED Technology Courses
• Grades
• Graduation
• Holds
• Incomplete
• Information Architecture
• International Students
• Internships for Credit
• Language Course for GED Credit>
• Legal Advice
• Major Change
• Math Courses
• Maximum Course Load
• NA Grade
• Obtaining Student Data
• Pass/Fail
• Permission to Be Admitted From Waiting List
• Permission Numbers
• Prerequisites
• Professional Electives
• Quantitative Reasoning Requirement
• Readmission to UMB
• Registering for a Course
• Registrar Contacts
• Registration Issues
• Repeating a Course
• Second Degree from UMB
• Seminar Courses
• Sequences
• Standard Academic Plan (SAP)
• Statistics Courses for IT Majors
• Study Skills
• Summer School Courses
• Suspension
• Tracks
• Transfer Courses
• Taking a Course at Another School While at UMB
• Taking Courses at UMass Amherst
• Transferring Courses from Community Colleges
• Transferring to Different College in UMB
• Tutoring
• Unix Accounts
• Waiving Requirements
• WISER
• Withdrawing from a Course
• Withdrawing from UMB
• Writing Proficiency
• Miscellaneous

Academic Dishonesty

• Official policy on plagiarism is here
• Letters to students that allege academic dishonesty should be sent directly to the student and copied to the list of people outlined below
  • Associate Vice Provost of Undergraduate Studies, Karen Ricciardi
  • Office of the Dean of Students, Shelby Harris
  • Department Chair
  • College Dean
  (Karen Ricciardi, Associate Vice Provost 5/2/2016)
• Contact Karen Ricciardi for help with these issues
• All discipline and distressed student issues should be sent to Shelby Harris, Interim Associate Dean of Students
• It's up to the faculty member as to how severe of a sanction. It could range from a conversation all the way to an F in the course, with a zero on the assignment in between. (Marietta 10/17/16)
• The official policy leaves the determination of penalty up to the faculty member (Peter 10/17/16)
• Further sanctions can be imposed by the director of undergraduate education (Peter 10/17/16)
• Giving an F on the assignment for the first offense and an F in the course for the second offense is a policy a lot of instructors follow (Peter 10/17/16)
• Some instructors give an F for the first offense (Peter 10/17/16)
• Forced withdrawal is also an option (Peter 10/17/16)
• All infractions are supposed to be reported to various offices, as given in the code of student conduct (Peter 10/17/16)
• Both giving and receiving assistance are violations if such cooperation is not allowed (Peter 10/17/16)

Academic Plan

• Students have to complete an Academic Plan to receive financial aid
• Students should contact Julie Van, Julie.Van@umb.edu, in the Student Success Center

Academic Support

• Academic Support

Advising

• A student can change their advisor only with the permission of the instructor whom they wish to have as their advisor (Peter 11/15/2016)
• If a student is graduating and does not intend to take additional classes there is no need to remove their advising hold. (Kristen 3/29/2018)

Accelerated Master’s Programs (AMP)

• Link https://www.umb.edu/admissions/graduate-students/apply/accelerated-masters-programs/

Advising College of Management Students

• College of Management students can get advising from the College of Management Undergraduate Office, in McCormack 5-610 (Kui Du 11/17/2017)
• If a student has fewer than 60 credits, they meet with an advisor within the University Advising Center (Janine Bradley 2/18/2019)
• If they have more than 60 credits, they meet with a professional advisor within the College of Management (Janine Bradley 2/18/2019)
• CM students need advising holds removed (Janine Bradley 2/18/2019)

ALEKS

• When a student takes the ALEKS exam they get a code
• The code allows them take the exam 3 times
• The code is only good for one year
• Sometimes there is a substantial delay between a student's taking the ALEKS test, and the updating of the database behind WISER
• The student should copy the ALEKS results into an email to Registrar@umb.edu along with the exact course and exact section number (Registrar 11/21/2016)
• After that, they must apply for a new code
• To get another code a student must contact the Testing Center Office, uac.testing@umb.edu
• The score on an ALEKS exam is only good for one year
• To get a new permission code to retake that ALEKS, a student needs to contact the Testing Center

  Testing Center Office

  Campus Center

  Upper Level – Room 130

  Telephone:617-287-5522

  Fax: 617-287-5547

  Email: uac.testing@umb.edu

• Course	Minimum Score	Title	Details
  Math 114Q	40	Quantitative Reasoning	Successful completion of this course meets the prerequisite for Statistics, but NOT for Precalculus.
  Math 115	44	College Algebra	Completion of this course with a B or better meets the prerequisite for Statistics or Precalculus
  Math 125	51	Introductory Statistics	This course does NOT meet the prerequisite for Precalculus or Calculus
  CS 105	51	Introduction to Computer Concepts
  Math 129	59	Precalculus for Management and Social Science Students
  Math 130	59	Precalculus
  CS 110	Introduction to Computing	59
  IT 114	Introduction to Java - Part 1	59
  Math 134	Managerial Calculus	66
  Math 135	Survey of Calculus	66
  Math 140	Calculus I	74
  Math 145	Calculus I for Life and Environmental Sciences	74

Awards

• There are two types of awards issued at graduation
  • Graduating with Distinction
  • Named Awards
• The only named award for IT students is the Outstanding IT Student Award
• Outstanding IT Student Award should be given to the best IT student as determined by
  • GPA
  • Helpfulness
• I should ask faculty for suggestions as to candidates for Outstanding IT Student Award
• A maximum of 1 distinction awards for each 25 graduates
• The usual criterion for a distinction award is a GPA of at least 3.5, but I have full distinction
• The names are published in two different booklets
  • Commencement booklet
  • Convocation booklet
• The booklets have different deadlines with the Commencement booklet coming first
• The student who gets the Outstanding IT Student Award, would also graduate with distinction
• I can award more distinctions than the Registrar's quota, but the extra distinction awardee's names will not appear in the commencement booklet
• I must notify IT students receiving awards
• Each student who graduates with distinction gets a prize
• The prize consists of a book costing $100 - $150
• There can be more than one book as long as the total is under the limit
• I should ask each student which book they want
• The books have to be available on Amazon
• I can have the students send their book choices to Elif Gurel
• Valerie Corrente handles awards

Blackboard

• Blackboard Policies and Procedures

Bunker Hill Courses While At UMB

• If a student wants to take a Bunker Hill course while at UMB they must fill out the Instruction for Undergraduate Transfer Credit Permission Form and take it to Sabrina Cuffie in the Registrar's office
• To find out the equivalent of a Bunker Hill course at UMB use Transferology
• Sabrina Cuffie, Sabrina.Cuffie@umb.edu, can help me with this
• Bunker Hill's MAT281 transfers to UMB as MATH 140.
• Students need permission to do take this course while attending UMB and must fill out the Instruction for Undergraduate Transfer Credit Permission Form which Denis Wortman must approve. (Danielle 7/17/2017)
• Bunker Hill course CMT 111, HTML 5, can be used in place of IT 240.
• Bunker Hill course CIT-162 Cisco Networking 1

Business Minor for IT Students

• For information, go here

CLEP

• Stands for College Level Examination Program
• Students can take an exam for certain lower level courses to bypass those courses
• There is a fee, but the exams are free to veterans
• Student need to get approval from the Registrar's office to take any CLEP exam
• More information can be found here

College Change

• The form used to change college varies with the College
• To change to CSM or CLA use the same form as for changing majors
• But Department approval is needed to be admitted to the Engineering degree program
• To change to CM go here
• Management requires a 2.75 GPA and 12 graded credits to apply
• Admissions to Nursing and Health Sciences is more complicated and competitive
• A student who wants to attend this college should meet with someone in the University Advising Center.

Commencement

• We have one Commencement each year for students who graduate in
  • May
  • Previous December
  • Coming August
• If a student has applied for graduation in May, but will not have completed the requirements by that time, they can graduate in August if they take the June Writing Proficiency or complete needed courses in the summer session
• In this case, they must change their graduation application to August in order to walk at Commencement

Computer Forensics Track

• Five of the following courses are required for the major
  • SOCIOL 104L Intro to Criminal Justice
  • IT 220 Computer Forensics I
  • IT 221 Computer Forensics II
  • IT420 Network and Mobile Forensics
  • IT 421 Malware Analysis
  • SOCIOL 364 Cyber Crime

Cheating

• When a student has been given a letter announcing that they have been could cheating they have 10 days to appeal the decision by sending an email to Karen Riccardi
• The student can also during the same 10 day period, independly of the appeal, request a meeting with the instructor who reported the cheating or the head of the department (Amanda 11/20/18)

Class Roster

• You can get the roster for any class in WISER by going to Curriculum Management -> Class Roster -> Class Roster.
• To find the term ID, search Description field for the year.

Course Information

• Go to WISER and select "Browse Course Catalog

CPT

• CPT is a 1 credit practicum course
• Usually, their advisor is the instructor
• There is no practicum in IT, but IT students can use our undergraduate practicum course CS 495
• The purpose of the course is just to allow students to get OPT
• The instructor usually asks the student for monthly updates and a final report, as well as a report from the internship supervisor at the end of the internship (Peter Fejer 5/23/2017)
• Instructors give a grade based on how the internship went (Peter Fejer 5/25/2017)
• CPT is for international students who have internships
• These are almost always with external companies, although sometimes students use these for paid work on campus
• International students can work on campus without CPT, but they are limited to 20 hours per week during the semester
• With CPT International students can work 40 hours per week
• Students must get the CPT form and give it to their advisor
• Students must register before the Add/Drop deadline
• Students with a CPT can work to the end of the semester
• For the summer term, they can work to the end of August

CS 110

• CS 110 was first taught in Python in Fall 2015

CS Certificate

• Students should talk to Ming Ouyang, ming@cs.umb.edu

Degree Audit

• To change the Degree Audit multiple choices are given, fill out the Degree Audit Update Form
• These should be sent to the Provost for further processing
• Students have to be careful when running a what-if Degree Audit that they select the catalog year in which they matriculated at UMB. Since requirements for the degree can change with time, selecting the wrong date can give them incorrect information about degree requirements. (Karen Ricciardi 3.12.2018)
• If a students is listed as NONAUD000M it means the student's record is not auditable (Ana Suriel-Rolles 2019-07-22)
• If a student transferred in as a Mass Transfer student and they completed their GED requirements at their previous school, the GED section will not appear in their Degree Audit. (Karen Delany 11/12/19)

Degrees

• The BA requires 11 General Education Distribution courses
• The BS requires only 9
• There is no BA in IT, only BS
• A course taken to satisfy the World Languages distribution area must be a second year of a language or above.

Disrespectful Behavior

• Incidents of disrespectful behavior have should be reported to the Dean of Students
• This can be done with the form found here
• But the instructor and the victim can make a report
• Someone in the Dean of Students Office will respond quickly to a report from the victim

Diversity Requirement

• There is a diversity requirement to graduate and the course must be taken here
• Diversity courses are offered in two areas
  • US Diversity
  • International Diversity
• A student must take one of each
• If you transfer in with more than 60 credits, you only need to take 1 diversity course

Double Majors

• To become a double major in IT simply fill out the major declaration form.
• This works for students from any college. (Marietta Schwartz 7/25/2017)

Exceptions

• I can"t submit exception until student registers for course
• All Equivalency/Exception form should go to Kristen Papuga
• Anything in the Transfer section of the Degree Audit that has an 8xxx number is a course for which there is no direct equivalent at UMB
• It is my call to use any 8xxx course to fullfil any of the requirements for the major
• If I decide to accept an 8xxx course I must write an exception
• I can write an Exception for a track course if I think the course is an acceptable alternative and the student has a good reason for not taking the course (Marietta, 4/19/2016)

Equivalence

• If I say a course from another institution is equivalent to an IT course, any student transfering the course will automatically have it counted as the equivalent UMB course
• I should only write an equivalency if the course is a true equivalent

Free Software for Students

• Students can get Microsoft Office by logging into their UMB email at webmail.umb.edu clicking the waffle icon on the top left corner and then clicking Office. A new window show pop up and then install office.
• Alternatively a student can go to https://www.umb.edu/it/discounts/office
• Students can get free and discount software from OnTheHub
• What they can get depends upon the school they attend and the department
• We pay a subscription fee of $700 for three 3 for VMWare, last renewed in 2016
• Ron downloads VMWare for his classes onto /nobackup/blade71/cheungr to make things easier for students and operators.
• For software that few use, Ron asks them to send an email to the operator requesting onthehub accounts
• Ron believes the licenses are good for one year (Ron Cheung 4/7/2017)

General Education Distribution Requirement

• A BA degree requires 11 General Education Distribution credits
• A BS only requires 9
• Only Undergraduate Studies can approve a non-listed course for a General Education Distribution credit
• All I can do is lobby Michael Quashigah, the Director of Undergraduate Studies
• An IT student cannot use CS 105 as a Math distribution credit because it is less difficult than the minimum quantitative reasoning requirement for the IT degree, Math 135
• IT 115 DOES count as a Math distribution credit for the IT degree, but IT 114 does not
• Marietta says we need to get some IT courses accepted into the MT distribution area
• There are very few Math courses that appear in the MT list
• In order for a course to be listed it must be approved by General Education Distribution committee
• For a BS degree no Math course can count as a GED course unless it is at the level of Math 141 or higher (Karen Riccardi 1/26/18)
• Since all Statistics courses, even those with course numbers higher than 200, are not at the Mathematics level higher than Calculus, these courses do not satisfy the Math Distribution for a BS student (Karen Riccardi 1/26/18)
• Phil 120 cannot be used for the Math distribution for IT majors since any math course taken for distribution must be at the level of Math 141 or higher

GED Technology Courses

• Karen Ricardi will help with getting IT courses approved for this status
• The following document lists the requirements DISTRIBUTION AREA DESCRIPTIONS AND CRITERIA FOR COURSE CONTENT IN DISTRIBUTION COURSES
• The following link details the approval process
• The proposal must be sent to Neal Bruss, the chair of the General Education committee
• To get a course approved for the General Education Distribution list for Mathematics, Computer Science and Technology, fill out the One Form for each course and submit it to the General Education committee (Karen Delaney 9/4/2018)
• The process involves the submission of the following for each course to be considered:
  • A completed One Form (See Section E, item 5)
  • Rationale for the addition of Technology Distribution
    (see this document, end of page 2)
  • A copy of the syllabus for the course and an example assignment
  (Karen Ricciardi 3/1/2019)

Grades

• Instructors have a lot of independence in assigning grades (Peter 5/27/2016)
• The only basis for a student to appeal a grade would be for the student to show that the grading scheme (i.e., how much each part of the course counts) announced by the professor was not followed (Peter 5/27/2016)
• No one wants to get involved in second guessing instructors’ grades (Peter 5/27/2016)
• There is no minimum GPA requirement for IT tracks (Kristen Papagua 11/26/2018)
• To change a grade, I send an email to Sarah Bartlett cced to Marc

Graduation

• My graduation work
  • I get an Excel spreadsheet
  • I must examine ALL records for major, minor, or concentration requirements
  • I need to open the Degree Audit and look at the following sections
    • IT Core
    • Track courses
    • Professional Electives
  • I need to make sure all IT degree requirements fulfilled
  • I should write exceptions as appropriate
  • Mark the spread with one of the following numbers
    • 1 = all requirements complete
    • 2 = requirements will be complete with in-progress courses
    • 3 = requirements will not be completed by the end of this semester
  • Contact students who will not complete their degree requirements to tell them to file for a new graduation date
  • Add any text notes I think may be helpful to the Graduation Team
  • Return paperwork and spreadsheet to Allison
  • If the student has completed all IT requirements, but is missing some other requirement to graduate, I should enter a 1 on the spreadsheet
  • Their is no minimum GPA for IT courses
• Emails about graduation issues go to UGRAD@umb.edu
• There is only one commencement ceremony and it is in May
• Student can graduate after the Fall semester if by 12/31 they have
  • Declared the correct track
  • Satisfied the Writing Proficiency Requirement
  • Finished all incompletes
• Students who complete their coursework in summer school can walk in the Commencement, but would have an August graduation date

Holds

• You can see what holds have been applied to a student and what classes they are registered for by going to Campus Community -> Student Services Center in WISER.
• You cannot register for class if you have and Immunization hold. (Sarah Bartlet 9/4/2019)
• Advising holds can be removed as soon as they are placed by the Registrar's office
• The timing of this can vary a bit from semester to semester
• In the Fall this usually happens around Columbus day
• Some holds do not prevent registration
  • Freshmen Success
  • Bad check received
  • Payment plan
  • No withdrawal fter add/drop
  (Janine Bradley 11/12/19)

Incomplete

• The new Incomplete form requires three signatures
  • Instructor
  • Student
  • Department Chair
• It is no longer possible to give the grade of Inc in WISER
• The grade Incomplete can only be given to a student who is passing the course but cannot complete due to unusual circumstances
• An Inc that is to be made up by auditing the course in a future semester and doing the entire semester’s work in that future semester is rarely justifiable and should be a very rare occurrence
• INC grades should only be awarded to students when there was an identifiable unforeseen extenuating circumstance that interfered with timely completion of the course
• Submission of an incomplete grade requires that a student agrees to the terms of the incomplete contract and that the contract is on file with the department
• INC grades should only be considered when the student is up-to-date with all required work and has passing grades in the course at the time he or she requested the incomplete
• If a student fails to complete the course and has not requested an incomplete grade, submission of an incomplete grade is not appropriate
• The appropriate grade to submit is one that reflects the work that the student has submitted in accordance with the grading policy set by the instructor
• Only Sarah Barlet can enter a grade of INC
• I cannot submit grades if one student does not have a grade

International Students

• An international student may find the following item among their Service Indicators "No course w/d after add/drop". This means they cannot withdraw from a course without permission in order to remain in compliance with their visa restrictions. (Sarah Bartlett 4/16/2018)
• An I-20 visa allows international students to study in the U.S.
• If the student needs longer to complete their studies than the term allowed by the visa, the International Office can send out a form to an advisor, permitting a longer stay. (Janine Bradley 4/26/2019)
• It seems that the student's applying for an exception triggers the sending of the form.

Information Architecture

• A student on the Information Architecture track can take IT 456 in lieu of IT 461L if they need IT 461 to graduate and the course is full. (Peng Xu 11/7/2016)
• If a student has mutliple CS programming courses, I can write an exception so the student does not have to take IT 114.

Internships for Credit

• We have a practicum courses in CS, CS 495, which allows students to get credit for an internship
• There is no similar course in IT, but an IT major could sign up for the CS course
• The course is 1 credit and the instructor is supposed to ask for some regular reporting from the student about the internship
• The instructor also needs to get a report from the internship supervisor
• There is a similar graduate course, but it is only one credit and it is always graded P/F
• CS 495 can be graded or P/F at the student's option
• If the student is going to get a grade, it is reasonable that the instructor asks for some actual effort from the student for the course
• The real purpose of the practicum courses is to make it possible for international students to use CPT (Curricular Practical Training) for their internship rather than OPT (Optional Practical Training) because they want to save their OPT for after graduation
• The courses are not limited to international students however
• We expect that the instructor for a student's practicum course is that student's advisor
• This distributes the load among all faculty
• The student does not have to have their advisor as the practicum instructor
• All of the above from Peter Fejer 8/16/16
• There is no pay for the instructor for this practicum course (Peter Fejer 12/11/2016)
• Students are expected to ask their advisors to set up a section of CS 495 for them (Peter Fejer 12/11/2016)

Language Course for GED Credit

• The first course in a language does not count for GED credit
• Second and higher courses do count

Legal Advice

• To obtain legal advice from Office of the General Counsel fill out the form you will find here.

NA Grade

• To qualify for this grade a student must
  • Have attended no class after Add/Drop
  • Have submitted no assignment
• See this link

Major Change

• To change major or track a student should go here and follow the instructions they find there
• I do not have to sign anything

Math Courses

• To advance to the next course in the sequence that leads to Math 135, you need to earn a B, not B-, in the previous course, or to qualify for that course by taking the ALEKS exam (Janine Bradley, 10/21/2018)
• If a student does not get a B in a Math course that leads to Math 135, they can take the ALEKS exam and place into the next course in the sequence. (Janine Bradly, 4/3/2-19)

Maximum Course Load

• The maximum number of credits for a semester is 17
• 12 credits is considered full time
• To take more credits you must appeal for a credit overload to Undergraduate Studies
• If the student has a GPA of at least 3.0 there is a good chance it will be approved

Obtaining Student Data

• To get data from the Registrar's office go to https://www.umb.edu/registrar/faculty_staff/forms/data_request and fill out the form
• In Peoplesoft Faculty Center/Department Center there is now a drop down select pages, you can obtain a lot of the same info there.

Pass/Fail

• A student can take one course per semester Pass/Fail
• A maximum of 8 courses can be taken Pass/Fail
• We do not recommend taking a course Pass/Fail since it does not look good on your transcript
• You CANNOT take any course required for the IT major Pass/Fail
• You CAN take Math 135 Pass/Fail
• You CANNOT take a Professional Elective Pass/Fail
• ANY course that is not a requirement for the IT major can be taken Pass/Fail
• Once a grade of Pass/Fail has been recorded it cannot be changed
• I can write a Waiver to accept a course taken Pass/Fail that should not be taken Pass/Fail
• The deadline for taking a course Pass/Fail is usually 2/3 of the way into the semester
• The deadline is always listed in the Academic Calendar
• When a student takes a course Pass/Fail the grade is recorded, but not shown (Sarah Bartlet 3/21/2019)
• If an IT student has taken a required course Pass/Fail I should ask the Registrar to make the grade visible (Sarah Bartlet 3/21/2019)
• To accept an IT course that the student has taken Pass/Fail, I need to fill out the Waiver portion of the Equivalence, Exception, Waiver form (Kristen Papagua 1/8/2018)
• Students in the College of Management can take courses not required for the major Pass/Fail. The policy can be found here
• If a student wants to take a class Pass/Fail after the deadline has passed I can sent an email to Tim Blackman (Sarah Bartlet 12/4/2018)

Permission to Be Admitted From Waiting List

• No one is authorized to register students over the listed class capacity. Instructors (and only instructors) may give a permission number to a student. If you don’t use permission numbers, the instructor will need to give written authorization to enroll a student. (Cheryl Liberatore 6/25/19)

Permission Numbers

• Permission numbers override permission required restrictions, class capacity and prerequisites. (Email from Registrar 8/30/2019)
• Permission numbers are assigned to all courses except those in the colleges of Management and Nursing and Health Sciences. (Email from Registrar 8/30/2019)
• Permission numbers are specific to class sections. The number will not work on any other class. (Email from Registrar 8/30/2019)
• The students can enter these numbers themselves through the add/drop period. (Email from Registrar 8/30/2019)

Prerequisites

• The registration system assumes the completion of in-progress courses (Karen Delaney 2017-01-27)
• There is a process that is run after grades are posted to check if students have failed a required prerequisites
• The report will give you the names of students that have failed the required prerequisite and then you, or someone in your department, can drop them from the new course(s) (Karen Delaney 2017-01-27)

Professional Electives

• A course required for the IT major or a track cannot be used as a Professional Elective
• Professional Electives are for the IT degree only

Quantitative Reasoning Requirement

• For College of Science and Mathematics students the Quantitative Reasoning requirement is Math 135
• For College of Management students the Quantitative Reasoning requirement is Math 134
• You CAN take Math 135 Pass/Fail
• A score of 66 will place a student into Math 135
• The Math Department will not accept a high school math course in place of Math 135 or Math 140
• The Math Department will accept an AP Calculus score for Math 135
• If you have taken both Math 134 and Math 135 you cannot count the credits earned from Math 134 toward the 120 credits needed to graduate
• Danielle can register a student in a Math course if the student sends her a screen shot of their ALEKS score
• Math 135R and Math 140R are reduced credit sections of Math 135 and Math 140
• They are like cross registered courses
• Students who take these courses sit in regular Math 135 or Math 140 and do the usual class work, but they receive reduced credit
• To see a students ALEKS score in WISER
  • Main Menu
  • Records and Enrollment
  • Student Term Information
  • Enter student ID into "Empl ID" box
  • "Tests / Extnl Educ"

Readmission to UMB

• If a student has been inactive, they must go through the readmission process
• They need to fill out the following the following form and take it to One Stop https://www.umb.edu/editor_uploads/images/registrar/ReadmissionApplicationUndergraduate_SP18V2.pdf (Sarah Bartlet 5/5/2018)
• Courses at UMB never "expire". (Valerie Corriente 7/31/2019)

Registering for a Course

• After add drop a student needs the permission of the instructor to enroll
• I can add students to IT classes by sending an email to Sarah up to the Friday after Add/Drop
• After that, this can only be done by the Registrar and is only done with the permission of the instructor
• Some IT courses require 60 credits to register
• If a course requires a certain number of credits, a student who is currently taking enough credits to meet the requirement cannot register until the grades for the current courses are submitted (Register 11/7/2016)
• In this situation you must wait until you receive a grade to have your last semester's courses counted
• If a student has had a requirement for a course, such as IT 110, waived WISER will not let them register for a course for a course since the system only checks against credit earned.(Kristen Papagua 4/3/2017)
• In such cases, the quickest way to deal with this is to give them a permission number
• Staggered registration does not apply to summer school courses for CSM but it does for College of Management (Sarah Bartlet 4/3/2017)

Registrar Contacts

• Kristen Papuga - exceptions and graduation
• Valerie Corrente - policy issues and transfer credit
• Sarah Bartlett or Kelly Mclaughlin - registration issues and change of grades
• Karen Delaney or Ana Suriel Rolles - degree audit

Registration Issues

• I can see the holds placed on a student in WISER - Main Menu -> Campus Community -> Student Services Center -> Enter Student ID
• If a student gets the error message

  	Error: You cannot enroll at this time. You do not have an appointment to enroll
  and open enrollment has not begun.

  it means that staggered registration is in force and they have to wait until registration opens for them.
• A student can be enrolled in a course after Add/Drop if they have permission of the instructor. The student can forward such permission to ValerieCorrente at Valerie.Corrente@umb.edu. (2021-02-4 Valerie Corrente)

Repeating a Course

• A student can repeat a course but only once for a given course
• This may be done only 4 times
• A student can NEVER take a course 3 times
• To repeat more than 4 courses you need special permission from Undergraduate Studies
• This permission isn't given out easily
• If a student wants credit for an illegally taken repeat the student must ask for a repeat policy waiver from Undergraduate Studies
• Grades for both the original and repeated course will appear in the transcript
• Only the grade for the second course is counted in the GPA
• You cannot use the credits for the original course toward the 120 credits needed for graduation
• The original course will be noted on your transcript as an “excluded repeat”
• When repeating a course, the Degree Audit will show 0 credits for the course
• The grade for the repeated course will be used to calculate the GPA even if it is lower than the original grade
• Repeating a previously passed course may affect financial aid
• WISER will not prevent a student from registering a course more than twice
• The full credit will appear when the grade for the repeated course are posted
• A good description of the repeat policy can be found here
• When taking a repeat course the grades for the second course will be the official grade even if it is lower or failing.
• The student fills out the Repeat Waiver form on Docuserve
• I then have to send an email stating clearly that I support the student's request
• This email can be sent to the student or UndergraduateStudies@umb.edu

Second Degree from UMB

• To get a second degree from UMB a student must take an addition 30 credits
• Information about a second degree can be found here
• They need to fill out a second degree application, which can be found here
• For a second degree a student does not have to fulfill the College of Science and Mathematics Quantitative Reasoning requirement
• They only need to full the Math prerequisites for the courses they take (Valerie Corrente 1/25/2017)

Seminar Courses

• Seminars are specially designated courses that require significant writing
• A student who transfers with more than 30 credits doesn't need to take the First Year Seminar
• The First Year Seminar has two options
  • 2 2 Credit courses
  • 1 4 Credit course
• For students in our College the First Year Seminar is the Freshman Success Seminar
• The Intermediate Seminar course must be chosen from a list of courses
• All these courses are specially designed 200 level courses
• All these courses have G after their course number

Sequences

• Sequence changes must go through Governance
• Sequences for programming courses
  • CS 110 -> CS/IT 115L
  • CS/IT 115L -> CS 110
  • IT 116 -> IT 117 -> CS 110
  • IT 116 -> IT 117 -> CS /IT 115L
  • CS/IT 114L -> CS 110
  • CS/IT 114L -> CS/IT 115L
  (Email from Peter to Karen Delaney 5/1/2019)

Standard Academic Plan (SAP)

• Students need to fill this out to get financial aid
• Students need to maintain at least a 2.0 GPA, have a completion rate at 67% or above, and they cannot attempt more than 180 credits overall
• When students need to appeal their SAP status, they typically need to attend a workshop about it, write a personal statement, and complete a SAP Plan. Professional advisors in the SSC can help with the SAP plan.
• They can schedule a meeting to discuss this.
• The assigned advisors for IT students are Last names A-E: Julie Van
  Last names F-Mc: Taylor Sprague Last names Md-Z: Cameron Ramos
• I do not have to approve a SAP. That is the job of the assigned advisor listed above.
• If a student sends me a Docusign request I should reject it. (Kim Fragopoulos 1/21/20201)

Statistics Courses for IT Majors

• Course	Name	Prerequisites
  IT 111L (MSIS 11L)	Managerial Statistics	MATH 129 or MATH 130, or appropriate ALEKS score
  ECON 205	Statistical Methods	ECON 101 or 102 and MATH 114Q or MATH 115 (or placement into Math 129 or 130)
  MATH 125	Introductory Statistics	Math Placement Test or MATH 114Q or 115 or 124 or 129 or 130 or 140
  PSYCH 370	Statistics	PSYCH 100 or 101 and MATH 114 or MATH 115 or placement into MATH 125
  SOCIOL 350	Elements of Social Statistics	SOCIOL 101 and MATH 114Q or 115 or equivalent MATH level

• Danielle can register a student in IT 111 if they have met the math requirements but it is not yet reflected in WISER

Study Skills

• The Reading, Writing, and Study Strategies Center offers both academic and study strategies tutoring.
• More information can be foun herer

Summer School Courses

• A summer school course will be canceled if the registration is less than 12 students

Suspension

• A student who does not maintain a 2.0 cumulative average for a second semester is suspended for one semester
• They must apply for readmission
• The readmitting body may set conditions on the student’s schedule
• This body must set standards for the student to meet to stay in school
• If the student has a semester average of 2.3 for the semester before suspension they will be placed on Extended Probation
• The 2.3 average must include at least six credits with grades other than P, F, or INC
• A student can be on Extended Probation multiple times as long as they meet the requirements
• If a student has been placed on Academic Suspension they can appeal to Undergraduate Studies
• Contact Karen Ricciardi for help with this (Valerie Corrente 1/21/2017)

Tracks

• A student should pick a track once he or she has 60 credits
• Majors and tracks don"t appear on the diploma
• Tracks are listed on the transcript including multiple tracks
• To take more than one track you fill out the same paperwork as to declare a track or major ...
• then have the program director sign it
• The Major, Minor, Concentration Declaration Form is available on line here
• A scan or picture of the filled out document can be emailed to the Registrar

Transfer Courses

• A course with an 81xx number in the Degree Audit has been accepted for transfer ...
• but was not automatically assigned a UMB equivalent
• I can accept them for various requirements by filling out the equivalency/exception form
• When a student takes a UMB course equivalent to a transfer course, the UMB course taken in residence is used
• To be accepted for transfer credit the course must be considered college level work
• Courses like Beginning Word and Beginning Excel are never accepted for transfer
• To find out why a course has not been accepted for transfer contact Michael Parcella, Michael.Parcella@umb.edu
• For a transfer course to be accepted as equivalent to a UMB course the course must be the exact equivalent of the UMB course
• The credits for the courses must match
• If the course is acceptable as a professional elective but is not equivalent, give it a IT 9*** number
• If the course is acceptable but not for the IT major, give it TRANS 8***
• We only accept credit for courses taken at accredited schools

Taking a Course at Another School While at UMB

• The student must fill out the Undergraduate Transfer Credit Permission Form
• The student must submit a course description for each course
• The student must also submit a letter which
  • Why the student needs an exception to UMB policy
  • Copy of unofficial transcripts
  • Why the course cannot be taken at UMB
• The following considerations are used to judge the application
  • Geography
  • Required course not available at UMB
  • Inter-campus registration agreements.
• Taking a course at another school because it costs less can never be accepted as a reason for granting permission.

Taking Courses at UMass Amherst

• A student who wants to take courses at UMass Amherst has two choices
  • Take courses at Umass Amherst while remaining a student at UMB
  • Actually transfer to UMass Amherst
• The first option see Taking a Course at Another School While at UMB above
• For the second option the student needs to contact UMass Amherst and following their procedures

Transferring Courses from Community Colleges

• Students from a community college cannot transfer in credits for courses equivalent to a 300 or 400 level course

Transferring to Different College in UMB

• To transfer to the College of Science and Mathematics a student must complete the Change of Major form (Marietta Schwartz, 8/30/2016)

Tutoring

• A list of courses for which tutoring is available can be found here
• At present, no tutoring is available for IT courses

Unix Accounts

• Unix accounts are kept active for 2 consecutive semesters after the current one, not counting winter or summer terms
• If the student is not enrolled in a CS/IT course in the third semester, the account will be removed after the add/drop period (Ron Cheung 3/2/2017))

Waiving Requirements

• I can waive IT 110 if I think a student's upper level work warrants it
• I have the right to waive a course required for a track

WISER

• To see the class roster for any class in WISER go to Curriculum Management->Class Roster->Class Roster and enter the course info

Withdrawing from a Course

• An advising hold does not have to be removed before you can withdraw from a course
• After the withdrawal date has passed, the only way to withdraw from a course is to appeal to Undergraduate Studies for a waiver of the deadline
• This is not likely to be granted
• The only other alternative is to withdraw from all courses
• This can be done right up to the last day of classes
• When you withdraw from a course, your transcript records a W even if you take the course again
• Withdrawing from a course does not affect your GPA
• If a student stops attending classes after the NA deadline passes, for which I receive an email notification, they will receive an F for the course.
• A student can be withdrawn from a course after the deadline if I send and email ot Tim Blackman (Sarah Bartlet 12/4/18)

Withdrawing from UMB

• To withdraw from the University a student should go to the University Advising Center

Writing Proficiency

• you can only take the Writing ProficiencyExam after taking the Intermediate Seminar
• All students must take and pass the writing proficiency requirement before they reach 75 credits
• If a student reaches 75 credits without completing the Writing Proficiency Requirement, the Writing Assessment Office will place a hold on the student account
• To get the hold removed, you need to talk to the staff at the Writing Assessment Office and complete a learning contract
• There are 4 evaluation period each year for the Writing Proficiency Requirement
  • October (portfolio only)
  • January (exam and portfolio)
  • March (portfolio only)
  • June (exam and portfolio)
• Four ways to get a Writing Proficiency hold released
  • Pick a section of CRW 282 and email choice to Writing.Proficiency@umb.edu
  • Schedule an appointment for a new contract. Must call 617-287-6330. Don't email
  • Can schedule a telephone conference by calling 617-287-6330
  • Can go to the Writing Proficiency office but there is usually a long wait
• CRW 282, Elements of Writing Proficiency, is a 3-credit, pass-fail course. Designed for upper-level students who need further work on those critical reading, writing, and thinking abilities necessary to complete the writing proficiency requirement. It offers intensive instruction and practice in analyzing and synthesizing readings and in developing and documenting essays based on multiple readings. Students must complete 1-2 papers appropriate for submission in a writing proficiency portfolio.
• CRW 282 is required of students who have not attempted or have not passed the WPE by the time they reach 75 credits (completed credits plus in-progress credits). Students who take the course write ten pages of papers that can be used in a WPE portfolio. Also, they have a greater chance of passing the WPE than students who do not take the course.

Miscellaneous

• If a student has applied for a summer (August) graduation, he or she does not have access to Fall schedule in WISER
• To see the Fall courses, the student must change their graduation date by contacting the Graduation team in the Registrar's Office
• CS 119 students sit in on CS 110 and do the same work but only get two credits